Management Information System for Tracking On-the-Job Trainees

Abstract

On-the-job training (OJT) programs are essential for students, bridging the gap between theoretical knowledge and practical workplace experience. Cagayan State University- Aparri Campus (CSU Aparri) is dedicated to providing high-quality education and impactful training programs. However, the existing paper-based and manual system for tracking student progress and performance presents numerous challenges, including inefficiency, excessive time consumption, and susceptibility to data loss and unauthorized access. The current system necessitates students traveling to submit reports and imposes significant administrative burdens on advisers who must manage and review substantial volumes of paperwork. To address these issues, we developed the Management Information System for On-the Job Trainees (MIS-OJT), a comprehensive web-based platform designed to streamline the OJT process. MIS-OJT facilitates online submission of reports and documents, automated grade computation, data analysis, and serves as a central communication hub for announcements. Crucially, the system enhances the feedback mechanism, enabling advisers to provide timely, detailed, and constructive feedback, thus helping students identify and address areas for improvement more effectively. The system's efficacy was evaluated by end users and IT experts using ISO standards and the Technology Acceptance Model, receiving excellent ratings. The implementation of MIS-OJT at CSU Aparri is anticipated to significantly enhance the efficiency and effectiveness of managing and monitoring student trainees. This system not only alleviates administrative burdens but also substantially improves the feedback process, providing students with better opportunities to refine their skills. By adopting MIS-OJT, CSU Aparri can ensure a more efficient, effective, and enriching OJT program for its students.